League Bylaws

Last Updated By: Keith Inglin 2015-11-11 19:58:33
NJGSWL Bylaws

NJGSWL_By_Laws

 NJGSWL Bylaws revised 11/18/2013 by K. Inglin  

ARTICLE 1: NAME

This organization shall be known as the NEW JERSEY GRADE SCHOOL

WRESTLING LEAGUE.  

ARTICLE 2: PURPOSE

Purpose of the organization shall be to promote amateur wrestling and good sportsmanship among member teams.  

ARTICLE 3: FISCAL YEAR 

This organization’s fiscal year shall run from September 1st to August

31st of each year.  

ARTICLE 4: OFFICERS 

A.  The organization shall consist of the following officers: President/League Commissioner, Vice President, Treasurer and Secretary.  

B.  No two (2) officers shall be from the same team and shall not preside as a team representative, if possible.  

C.  The President shall preside at all meetings. The President shall have the power to enforce the team provisions of the by-laws and all other rules and regulations passed by a majority of the representatives in attendance. In the event the President cannot attend a meeting; the Vice President shall preside with the same power.  

D.  The Secretary shall keep accurate records of the proceedings of the meetings and attend to all correspondence pertaining to league business. The Secretary shall maintain minutes as permanent records.  

E.  The Treasurer shall maintain a bank account for all the league funds. A financial report will be communicated at each meeting. An attended treasurer’s report will be made at each meeting so the treasurers’ balance is in the minutes.  

F.  The President and Treasurer shall have signatory rights for league checks. The treasurer shall be the primary signature of all checks. The President will only conduct financial business in times when the treasurer is unavailable and business must be conducted.  

G.  The President shall oversee all league activities and shall serve as tournament chairman.  

ARTICLE 5: BOARD OF CONTROL

The Board of Control shall be comprised of the officers of the league and shall review and decide on any controversial issues not covered in the by-laws. The Board of Control can be overruled by a majority of the teams present and voting at the next regular league meeting.  

 ARTICLE 6: MEMBERSHIP

A.  Every team will be subject to an annual tournament fee to be recommended by the League Commissioner and approved by 2/3rds of the teams present at the September meeting. This fee must be paid in full by the November meeting. A $25.00 per month fine will be levied with the past due amount.  

B.  Proof of teams liability insurance must be submitted to the League Secretary by the November meeting, a $25.00 per match fine will be levied for the past due insurance certification.  

C.  Membership in the league shall be open to an affiliated or sponsored community organization on a first come first serve basis and accompanied by the necessary fees.  

D.  All members must participate in all league competitions provided for by the by-laws. Failure to do so is subject to a $100.00 fine first offense, automatic probation second offense and revocation of membership by a 2/3rds majority of the teams present and voting, third offense.  

E.  All member teams must have a varsity team in order to participate in the league.  

F.  Each new team shall be on probation for a period of one (1) fiscal year, and at the end of that one fiscal year period a 2/3rds majority vote of the member teams present and voting is necessary for final acceptance, except charter year.  

G.  Teams on probation shall have no voting rights.  

H.  Member teams may be placed back on one (1) fiscal year probation period by a 2/3rds majority vote of the member teams present and voting. At the end of the one (1) fiscal year period, the team must be removed from probation by a 2/3rds majority vote of the member teams present and voting or have their membership automatically revoked.  

I.  Teams not fulfilling league obligations are to be assessed a fine of $25.00 for each infraction payable to the league  

A.  Not attending a season scheduled match for reasons other than weather or emergency  

B.  Failure to provide adequate facilities for a match including table help or officials  

C.  Failure to provide adequate table help for the Final Exam for the scheduled periods  

ARTICLE 7: MEETINGS 

A.  The regular meetings shall be held in September, November, January and March. The time and date shall be best at each proceeding meeting. Additional meetings may be held as needed and will be held at the discretion of the President/Commissioner.  

B.  The meeting in March shall be called the “Annual Meeting” at which time officers for the wrestling season will be elected.  

C.  Each organization or sponsor team or teams shall submit two (2) names to the league each year as team representatives. Alternates shall be allowed, with approval of the President.  

D.  Each member team shall send of minimum of one (1) rep per team with a maximum of two (2) per team, to attend league meetings; failure to do so will result in a fine to the sponsor or organization involved. The fine shall be $10.00 / first offense, $25.00 / second offense, $50.00 / third offense and automatic probation / fourth offense.  

E.  Only attending representatives from each team’s organization shall be allowed to vote or make motions for the team.  

1 A majority quorum is required for a meeting (majority is defined as 2/3rds).  

2 The President shall have the tie-breaking vote at any time a tie results from the team voting.  

ARTICLE 8: RULES

N.J.S.I.A.A. wrestling rules will apply except for the following:  

1) Time periods shall be 2:00, 1:30, and 1:30 minutes respectfully.  

2) Weights, 70, 75, 80, 85, 90, 95, 100, 106, 112, 118, 124, 130, 140, 150, 175 and heavy weight. A heavyweight class shall be recognized subject to the following restrictions: The wrestler must weigh in above 150lb. This minimum weight shall increase accordingly when the weight allowances are given. The maximum weight shall be 240lb.  

3) A 1lb weight allowance will be given as of December 23rd of each season year and February 1st or the league tournament whichever comes first.  

4) Ages: Maximum 15 years of age after September 1st of each season. Minimum age of 10 years as of September 1st of the current season.  

5) Grade: Grades fifth, sixth seventh and eighth  

6) Weight class eligibility:  

a)   Certified weight shall be defined as the lowest weight class in which a wrestler shall be eligible to complete the balance of the season, including the league tournament.  CERTIFIED WEIGHT WILL BE THE LOWEST WEIGHT MADE DURING THE FIRST 2 WEEKS OF THE LEAGUE SCHEDULED MATCHES AND AT WHICH HE/SHE WRESTLES IN THE DUAL MATCH, WITH HIS/HER WEIGHT BEING recorded.   The wrestler does NOT have to wrestle at that particular weight class and can move up as stated in our bylaws.  He/she just needs to wrestle in a Varsity match (forfeits included) that day as part of the league. 

b) A wrestler may compete in no more than two (2) weight classes higher than his/her certified weight at any time during the season, including his/her first match. It is the coach’s responsibility to be sure that a wrestler weighs in at the lowest weight class at which the wrestler will compete during the season.  

ARTICLE 9: LEAGUE ELIGIBILITY

A. Rosters: team rosters shall consist of participants name, grade and approximate weight, also  team and coach’s name.  

B. Teams will post their complete rosters on the website twenty-four (24) hours prior to a match that team is scheduled to wrestle. The weigh-in time will be considered the match time. Wrestlers not on the roster at the time of the first match may be permitted to wrestle. The opposing team will enter the match as a win by forfeit. If there are multiple matches on the date in question, they will all be considered forfeits.  

C. Roster additions after the first team match of the season are permitted using this criteria:  1 A broadcast email of the addition informing all teams is sent  2 The wrestler weighs in and certifies at season opening weight (no weight allowance) at the first varsity match which cannot take place for two weeks after the roster addition.  

D. Programs with more than one team may move a wrestler to their other team provided the wrestler has not competed in any matches. Exhibition matches do not count as matches. The coach will need to communicate with the opposing team via broadcast email 48 hours prior to the start of the match. Wrestlers who have earned seed points or competed in a match, are NOT eligible for this consideration, but may be moved using section ‘B’ of this article (above). If a wrestler is  moved and does not compete, the team must still follow Section D to return them to the other team.  

E. Programs may only roster wrestlers who are attending a sending district for their high school. If there is more than one high school, the schools must share a common border and be public in nature. This dual status is to be voted upon prior to the start of the season with a 2/3rd majority ruling.  

F. A wrestler cannot wrestle varsity and jv in the same match and must choose between varsity and jv league tournaments, if so qualified.  

ARTICLE 10: WEIGH-INS 

A. If officials are unavailable, coaches are to weigh-in contestants for Varsity and J.V. bouts at ½ hour before the meet starts.  

B. Weigh-in will be done in boxers with arms held out for skin check. No weight allowances permitted. Female wrestlers will be exempt from the undergarment rule and will weigh in a singlet with a 2-ounce exemption.  

C. Wrestlers may only wrestle in the weight class that their certification is held and two weights above. Any match outside of those weight classes will be considered exhibition and the team will forfeit the bout to the wrestler’s opponent.  

D. If any team competes in more than one match in 24 hours a one pound allowance will be granted to all wrestlers of the teams competing in subsequent matches. This also applies to matches wrestled outside the league provided that all teams have been notified and are aware that there will be a one pound allowance. Teams must be notified at least 5 days in advance of the match. The allowance only applies to other leagues, and not tournaments.  

E. Teams are required to present a weigh in sheet only from the website. After weigh-ins concludes the sheet will be signed by the coach on both teams.  

ARTICLE 11: TOURNAMENT

A. Any team interested in hosting a league tournament must apply to the President/Commissioner. The commissioner will determine per guidelines set by the league, if the site is adequate. If accepted they will be put at the end of a tournament list and hosting will be determined by rotation. The first year tournament will be determined by draw.  

B. In the event there are problems due to weather that would prevent the tournament going on as scheduled, the host team should call the league commissioner who will determine action whether it be postponement or delay.  

C. Varsity Tournament eligibility:  

1. A wrestler must wrestle a minimum of ½ of the league scheduled matches to be eligible for the league tournament. In addition, wrestlers must wrestle at the weight in which he/she had the most matches  

2. Only intra-division league matches will be considered for seeding purposes.  a. Seeding points will be determined by entry into the league website. The information stored in the database online will be presented in a clear manner at the league seeding meeting.  

3. A rostered wrestler who is sidelined during the regular season no matter what the reason can participate in the Final Exam provided they comply with the following provisions:  

a. The coaching staff makes the league teams aware of the intent by January 1st of the season.  

b. The wrestler is weight-certified no less than three-weeks prior to the tournament date.  

c. They participate based on seed points (if any) gained during the regular season.  

 D. Teams will assign one (1) wrestler to each weight class and when completed change all wrestlers not competing in the end of the year Varsity tournament to no seed. In order to allow all teams sufficient time to prepare for the meeting this must be complete twenty-four (24) hours prior to the start of the seeding meeting. Teams may assign their final seeding weights anytime after their last match is completed. Teams not in compliance with this provision will be assessed a $50.00 fine  

E. Seed points will be awarded as follows:  

 Var-win by pin, default, forfeit or disqualification = 7 pts.  Var-win by technical fall (15 or more pts) = 6 pts.  Var-win by major decision (8 to 14 pts) = 5 pts.  Var-win by decision = 4 pts.  Var-loss = 1 pt.  

F. In cases where two wrestlers end up with the same seed points, the following consideration will be taken until the tie is broken:  

1 Head to head result  

2 The wrestler with the better individual tournament finish (prior year only), will be seeded higher.  

3 Flip a coin.  

4 Reseeding will be done after tournament weigh-ins  

G. Individual awards will be awarded to wrestlers at the discretion of the league.  

H. The Daniel R. Hutchins Outstanding Wrestler trophy will be awarded a t the league tournament by a vote of one (1) representative from each team. In the event of a tie, the President will be the  tiebreaker. If the President isn’t in attendance, then the vote will be recast using only the wresters  involved in the tie.  

I. Team champion will be determined based upon the team points in the varsity tournament as per  N.F.S.H.S.A.  

J. All tournament financial affairs shall be the responsibility of the Tournament Director (host team coach or other designated member of the host team sponsoring organization).  

K. The league tournament will only include the top 16 wrestlers in each weight class. The only exception is a previously reported injury where a wrestler did not have enough matches to qualify  

ARTICLE 12: LEAGUE WEBSITE 

A. Teams will have access to enter matches on the league website via a username and password combination. The username and password is only to be used by one person. Only authorized delegates of the team are to be allowed access to the restricted area of the site.  

B. Team delegates who are properly signed in to the authorized areas of the site are permitted to correct/update any errors in match reporting provided they contact the teams involved in the match making them aware of the changes made. If no contact is made within forty-eight (48) hours then contact with the league commissioner or website administrator explaining the action is required.  

C. Wrestlers not on a roster of the opposing teams roster will be considered forfeits  

D. The league will designate a website administrator for the season. Any problems with functionality should be reported to the administrator immediately. If there is no movement in remediation of the problem, then the issue must be reported to the league president who will have the authority to determine a course of action.  

E. It is the responsibility of the Home team in the match to enter results of every bout into the website. If the teams in the contest are at a facility away from their home facility the home team is the team that is considered green by the referee.  

F. Each team is responsible for posting all matches they are hosting at their facility on the website calendar. The start time is considered the weigh-in time. The meet type Dual, Tri, Quad etc is to be followed by the location and the teams contesting that day. Additional information may be listed, but it should be below the basic information.  

 G. Matches are to be entered into the league website within 7 days of the match. Teams that fail to do so without contacting the league commissioner with a reasonable explanation are subject to a $25.00 fine for each match not entered.  

ARTICLE 13: OFFICIALS 

A. Varsity and J.V. matches must use N.J.S.I.A.A., NY or PA officials. No cadets unless agreed to.  

B. At minimum, one official will preside over all matches. The hosting team is responsible for providing an official. In the event an official fails to appear for a match, the coaches may agree on an official from the gallery. If there isn’t a suitable replacement, the visiting team has the right to request a rematch at a later date.  

C. The host team shall be responsible for providing the match official. The visiting team shall provide at least one (1) scorekeeper.  

D. Should a referee eject a head coach or assistant coach from a match, the team coached by the ejected individual is subject to a $25.00 fine payable to the league. The league Board of Control prior to the levy of the fine must review the situation.  

ARTICLE 14: COACHES 

A. Coaches are encouraged to require their teams to shake hands after a match.  

B. Coaches are required to avoid running feuds with the officials working a match. Complaints with officials should be aired during a time out.  

ARTICLE 15: DUTIES OF THE HOME TEAM 

A. A home team must furnish guardians to keep order and protect the officials working a match and the visiting team. Failure to do so may result in a fine or forfeit.  

B. The home team shall provide a bench for the visiting team.  

C. The home team shall provide a time clock, timekeeper and scorekeeper. Visitors must approve.  

D. In the event of cancellation, the match must be made up before five (5) days of the league tournament.  

ARTICLE 16: ADMISSIONS

A. Admission charge to matches is left up to the home team, but shall not exceed $3.00 per adult and $1.00 per child (12 and under). 

B. Admission charge to the Varsity Tournament shall be $4.00 per adult and $2.00 per child (12 and under).  

ARTICLE 17: PLAYOFFS 

Playoffs will be conducted if time/space permits allowing the number of team participants voted upon by the league. An equal number of teams from each division will participate with seeding based on divisional record with tie breaker scenarios using head to head result then overall record.  

ARTICLE 18: INJURIES

The league or the host team is not responsible for any injury incurred while participating in the wrestling  program or the end of the year tournament. This is the responsibility of the individual’s team.  Wrestlers with skin issues are required to bring the official NHSCA skin form filled out by a doctor clearing the individual for participation, prior to being allowed to wrestle. Wrestlers with pre-existing conditions such as eczema can use the form for the entire season. Form is located on our league website.  

ARTICLE 19: AMENDMENTS

Any amendments to these by-laws shall be brought before the league at the end of season meeting. Such amendments shall be in writing. The proposed amendment shall be read and acted on at the September kickoff meeting. A two-thirds majority of the combined vote of the league officers and the representatives present is necessary for passage.  

ARTICLE 20: DISBANDMENT

Should the league ever disband, the officers shall hold all moneys and properties accumulated by the league for a period of one (1) year. If the league is not reorganized within this time, all moneys and property shall be divided among member teams during the year of operation.  

ARTICLE 21: ORGANIZATION 

A. Said organization is organized exclusively for charitable, religious, educational and scientific purposes, including for such purposes, the making of distributions to organizations under Section 501 (c) (3) of the Internal Revenue Code (or the corresponding Section of any Federal Tax Code).  

B. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, directors, officers or other private persons, except that the organization shall be authorized and empowered to pat reasonable compensation for services rendered and to make payments and distribution compensation for services Section 501 (c) (3) purposes. No substantial part of the activities of the organization shall be the carrying of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office, notwithstanding any other provision of these articles. The organization shall not carry on any other activities not permitted to be carried on (a) by an organization except from Federal Code (or corresponding section of any future Federal Tax Code) or (b) by any organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code (or corresponding section of any future Federal Tax Code).  

C. Upon the dissolution of this organization, assets shall be distributed for one or more except purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future Federal Tax Code, or shall be distributed to the Federal Government, or to a state or local government, for public purposes.  

D. However, if the named recipient is not in existence or no longer qualified, or willing or unable to accept distribution, then the assets of this organization shall be distributed to a fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501.  

 

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